In Italy, from January 1, 2026, cash registers and payment terminals must be connected
On October 31, 2025, the Italian Revenue Agency (Agenzia delle Entrate) published the technical specifications defining the operational procedures for linking payment terminals to telematic cash registers, which will be mandatory starting January 1, 2026.
The new obligation does not come as a surprise: its introduction was already announced in the 2025 Budget Law, which had laid the regulatory groundwork for a closer connection between electronic payment systems and fiscal recording systems.
This obligation has two key objectives: simplifying compliance for merchants and enhancing transaction traceability to ensure greater transparency.
In practice, every payment terminal linked to a cash register must allow for direct and automatic communication between the payment device and the fiscal system, ensuring consistency between the amount collected and the fiscal document transmitted to the Revenue Agency.
But how will the connection between the POS and the cash register work?
The new rules require a logical connection between the POS and the cash register, so merchants won’t need to invest in new hardware to connect the two.
The operation can be managed directly from the "Fatture e Corrispettivi" portal, by accessing the dedicated "Gestisci Collegamenti" section.
From here, with just a few steps, the merchant can register the connection between their cash registers and the POS terminals used for electronic payments.
To further simplify the procedure, the system will automatically display the payment instruments associated with the merchant, based on information already communicated to the Revenue Agency by financial operators (in compliance with Article 22 of Decree-Law no. 124/2019 and subsequent amendments).
Access can be gained via SPID, CIE, CNS, or with the credentials issued by the Revenue Agency, including through a delegated proxy.
The association must be performed only once and updated only in the event of changes, for example, the activation of a new payment terminal or the decommissioning of an existing one.
For those who transmit their daily receipts via the Revenue Agency's web procedure instead of an electronic cash register, the connection can be made directly within the same platform.
Timelines and Activation Deadlines
The new functionalities will be available starting from the first days of March 2026, with the official date to be announced via a notice on the Revenue Agency's website.
When the obligation begins, set for January 1, 2026, merchants will have 45 days to complete the registration of the link between their POS and electronic cash register.
Once the system is fully operational, however, in the event of a new activation or modification of an existing link, the operation must be performed starting from the sixth day up to the last day of the second month following the change.
Penalties for Non-compliance
Failure to link the payment terminal and cash register within the established deadlines will be considered, in all respects, a violation of the obligation to transmit electronic receipts.
Failure to integrate the POS terminal with the electronic cash register may result in an administrative fine ranging from €1,000 to €4,000.
In addition to the financial consequences, the absence of a POS linked to the cash register can cause operational delays and difficulties, compromising fiscal regularity and the traceability of electronic payments.
For this reason, it is crucial that merchants and POS system providers equip themselves in time with solutions that are updatable and compliant, capable of automatically managing the integration between payment collection and receipt transmission.